Showing posts with label Race Planning. Show all posts
Showing posts with label Race Planning. Show all posts

Monday, September 24, 2018

Gleaux Run 2018

Well, another Gleaux Run 5K benefiting the American Cancer Society is in the books!

Gleaux Run

This was our 4th Gleaux Run and although turnout was a bit less than previous years, we still had an amazing race and a great time! I love volunteering with the American Cancer Society and events like this make all the extra time and energy worth it! Check out previous year's recaps here, here and here.

Gleaux Run 5K

For starters, it rained almost all day long on event day. We kept praying it would pass through by evening time and although it seriously looked ominous with lighting off in the distance, we had a local meteorologist out there on our team and he reassured us that all would be ok (and it was)!


Setup began around 3 p.m. and having plenty of hands out there to help made the process a breeze!

One major change we made this year was the registration table - we moved it closer to our stage to keep everything and everyone centrally located. This helped a ton with the crowd at the stage for opening ceremonies. In previous years, we've had registration a bit further off from the stage and runners missed a lot of the announcements and parts of opening ceremonies.

Gleaux Run 5K

Another major change we made this year had to do with the mile marker signs. In the past, runners told me that the signs were not visible at all. With this being a night time race, this route can be dark and although I've used glow in the dark paint for the mile marker numbers, they still weren't seen once the sun completely set.

We've also used glow sticks inside of balloons in the past which didn't work at all either.

So, imagine my surprise when I saw a pack of balloons at Walgreens (of all places) that were MEANT to glow. Each balloon had a tab inside and once pulled, the light was activated. These balloons glowed for hours (as a matter of fact, they were still glowing the next day) and runners said the balloons were highly visible on the route! It felt great to finally have a victory with these signs after the third year of trying! I also used white lettering on top of a black background which also made a world of difference.

Gleaux Run 5K

Our group of volunteers were amazing this year, including our local university softball team. When I say they are some of the best volunteers I've ever worked with, I mean it!!

Gleaux Run 5K

So grateful for them!

Gleaux Run 5K

Our children's pastor led the prayer before the race and he prayed for no rain and no potholes! Both prayers were answered! :)

Gleaux Run 5K

When I saw these dedicated Mickey glow ears at Target this summer, I knew I had to snag a pack for the race! So fun!

Gleaux Run 5K

We were advised that starting the race 10 minutes early would be wise because of the weather and the Marshal ok'd it. Most people had already picked up their race packets, so we made a last minute decision to be safe and kick the race off early.

Gleaux Run 5K

Runners lined up beneath our arch with luminaria bags lining the way. Each bag was created in honor of a loved one battling cancer or in memory of a loved one who has lost their battle with cancer. It was a really neat visual to see them all lit up at the start and finish line.


My friends all completed the race together and said they had a great time out there!

Gleaux Run 5K

Although we didn't have medals for every runner this year, we did have medals for our first, second, and third place male and female!

Gleaux Run 5K

Cleanup this year was a breeze, thanks to all of our amazing help!

Gleaux Run 5K

By the end, my legs were tired and even though I didn't officially "run" the race, I still had plenty of miles under my belt for the day!

Our major hiccup this year had to do with the arch. This is only the second time I've used it and wasn't responsible for it last year, so I wasn't even thinking about extension cords. This was a total face palm moment for me because...hello, Karen..duh. Thankfully, our local running store owner was out there and came to my rescue. He was so kind and let me borrow two of his extension cords which seriously saved the day!  I was so thankful for him.

...and that's a wrap for the 2018 Gleaux Run! I am ready and excited for next year's event! Bring on 2019!!

Tuesdays on the Run

It's the Tuesdays On The Run Linkup with ErikaMarcia and Patty

Monday, June 29, 2015

T.G.I.F. GT5K

This past Saturday, my church hosted their 3rd Annual 5K, benefiting local veterans. To date, we've built ramps at several Veterans homes and we've helped with funeral costs for a local Veteran in our community. So, when our pastor approached me about putting on another 5K (with me playing a bigger role on the committee), I agreed!


We made a few changes this year and I love how they turned out! For starters, the location of the race changed to the lake (which happens to be my favorite running spot in town). Only downfall, most all races that occur downtown have the same exact route. Second, all of our Veterans received a shirt in a completely different color from everyone else's - regular registration included a white shirt while Veterans included a red shirt. This really helped the Veterans stand out from the crowd. Another change was the inclusion of an official start and finish line. This one was probably my favorite - I love Americana and patriotism, so we used several American flags to serve as the "chute" for the finish line. We also included flags from each branch of the military in between.


I cannot say enough amazing things about these guys, our race committee! I loved working together to put on this awesome event! We had a great time (despite a few bumps in the road), but everything came together in the end and went off without a hitch!


I love having races at this location downtown because it includes a stage, complete with electricity!!

The theme for this race was "T.G.I.F" (Thank God I'm Free). We usually hold this race around the 4th of July and our Patriotic Sunday service, but I think everyone's convinced now that moving it to Veterans Day weekend would make more sense. It's way too hot in the summer and people are on vacations, etc. So, Veterans Day Weekend it is (of 2016)!


Prior to the race, we put out all of the signs - mile markers, turn here, and these motivational ones (which were my favorite)....


We received great feedback on these signs! They ranged from "Almost There" to "Our Veterans Thank You" to "You Can Do It"! Who doesn't love a little motivation during a race?


Once we got started with opening ceremonies, we heard a message of thanks (to the Veterans) from our Mayor...


Our Pastor led in opening prayer...

 

And one of our musician friends played the Star Spangled Banner on his trumpet.

Source

After all of that, we were ready to begin the race. The Marshall who was working the site asked if we had an opening ceremony to complete - when I told him we already did it, he was shocked and said he usually has to push 5K's along! He was surprised that we were ready to go, and on time at that! :D Organization for the win! 

Source

...and they're off! 


The wind was SO crazy we literally had people holding down our tents (most were staked into the ground but our start and finsh line signs weren't). 

If you look close at the above pictures of the start/finish line sign, we had two bags of sand and stones that were duct taped to the tripod bottom in order to keep it from blowing away. That still didn't work - thank goodness for volunteers who didn't mind holding them down until the end of the race!


We re-enacted our advertisement video from a few weeks ago! Haha! HE WON! Kidding...


As runners came rolling in, we were excited to see our friend and youth pastor in first! He said he was in it to win it, and that's just what he did!


My husband and our friend Everett completed the race together! 


My favorite part, though was having the opportunity to cheer on our Veterans as they crossed through the finish line!


A video was also created for Sunday morning, but mostly included footage from the 5K, so here it is! 




If you're interested in the entire race planning process, I put together a series last summer that includes three parts: 
I definitely looked back over those posts many times just to make sure I remembered it all!

Well, that's a wrap! I've enjoyed planning this race over the past several months and had fun putting it all together with our fabulous committee! Looking forward to next year's race and supporting an awesome cause. It's because of our Veterans that we can enjoy SO many rights and privileges today. I can't thank them enough for their sacrifice!


How was your weekend? Have you ever helped plan a race/been on a race committee/been a race director?

Tuesday, August 26, 2014

The Process of Planning a Race Part 3: Race Day!

Race Planning Part 3

Over the past few weeks, I’ve shared a mini series of sorts about the process of planning a race.

It’s important to note that I am not a professional “race planner” – I’m a registered nurse who is very involved with our local American Cancer Society. In the process of it all, we decided to host a “Gleaux Run 5K” and I volunteered to head it all up. This was my first race to host and it was a huge one for our area so I was rather nervous. Thankfully, everything went off without any major issues and the race ran smooth (literally speaking)!

We had over 640 registered runners/walkers at our event and we raised almost $15,000 in the fight against cancer!!

Here’s links to Part 1 and 2 and also a link to a recap of the race itself:

In Part 3, I share a vlog of the process leading up to the race. This includes week-of planning, race day setup, and the event itself.

I hope you’ve enjoyed this mini-series and I  hope that through this, I was able to help a fellow beginner with their race-planning process.

Can’t wait for next year! We are looking forward to another great event!

Monday, August 18, 2014

2014 Gleaux Run 5K

What. A. Weekend.

Words cannot even describe the overwhelming generosity of our community and my personal friends. The response to our Gleaux Run benefiting the American Cancer Society was insane – by the start of the race, we had 640 registered runners, ready to Gleaux up the night in the fight against cancer.

Gleaux Run 5K

Last week, I placed a plea on facebook for help at the event and wow…I was literally overwhelmed by everyone who was willing to help. My dad, my friend Heather (who had to hear about  Gleaux Run planning for weeks), one of my best friends - Kim (who isn’t a runner at all), Melissa and her fiance Everett…who even followed us the storage buildings after it was all said and done, a friend from high school, church friends, a few running group friends including Greg and his wife, a couple of co-workers…the list goes ON and ON. If you’re reading this, my sincere THANK YOU. This event would not have succeeded without your help.

Check out my blog series on planning a race…
Event set up began around 2 p.m. – tents, tables, and chairs. Around 4:30 p.m./5:00 p.m., people began arriving and asked what they could do to help. I sent people to registration, I had some blow up balloons, people cutting up fruit for after the race, a few people at the luminiaria tent, some at the survivor and race-day registration tent…I am so thankful we had plenty of willing volunteers!

Gleaux Run 5K (2)

This lady and her husband are life savers!


Gleaux Run 5K (3)

This is Erin, she’s one of my favorite survivors…and a fabulous emcee, too!

Gleaux Run 5K (5)

He brought me a Minnie Mouse glow stick! HAH!

Gleaux Run 5K (14)

A local Frozen Yogurt shop was passing out 50% off coupons!

Gleaux Run 5K (11)

The sunset was gorgeous, I couldn’t have asked for a more perfect night.

Gleaux Run 5K (12)

Our start and finish line was a last minute fix, but I think it worked! I loved the balloons on top – they were filled with glow sticks that unfortunately did NOT glow through the balloon. #PinterestFail


Gleaux Run 5K (13)

Enough fruit for 600 people!

Gleaux Run 5K (15)

Wonderful people at the registration table!

Gleaux Run 5K (16)

Jason’s sister and brother in law – they recently began running and completed their first 5K on Friday night!

Gleaux Run 5K (10)

Ready to get this thing started! (Wish I would have thought of the glow stick Mickey headband. Oh well.)

Gleaux Run 5K (19)

Luminiaria bags were one of the most touching parts of the evening. Each candle represents a life – in honor or memory of someone who’s battled cancer. They were lit before opening ceremonies and we paid tribute to them and their battle.

Gleaux Run 5K (4)

I could not get over the turnout for our event – this is only a small portion – there were over 640 registered runners plus their families.

Gleaux Run 5K (6)

Local gym warming runners up before the race!

Gleaux Run 5K (8)

Ready to GLEAUX!

Gleaux Run 5K (9)
Gleaux Run 5K (18)

After the race, we handed out awards to our top 2 male and female runners, we said goodnight, and we thanked everyone for coming. I was so overwhelmed by everything, I literally didn’t realize how tired or how hungry I was. After tearing down, we ate suppfast (supper/breakfast at  midnight) at a local IHOP (will NEVER return there again…it was horrible all around). I finally made it to bed around 1:30 a.m. and attempted to wake up for a long run on Saturday morning. Crazy, yes. Unfortunately, a pounding headache prevented me from running – so I returned to bed and slept until almost 10 a.m.! (I never do that!) Guess I needed it.

A few event hiccups:
  • The music shop that let us borrow their sound system forgot to put a microphone in the bag. Jason almost had to go to Best Buy and purchase one – but we were able to get ahold of the owner and he let us borrow a microphone instead. Whew. Crisis averted.
  • T-shirts were supposed to arrive around 4:30 p.m. They didn’t – and I didn’t realize the time. Around 5:30 p.m., our Relay staffer saved the day and picked up the shirts for us. Awesome volunteers a the tables were able to put the shirts in order and help registration flow smooth. Thank goodness!
  • The director of our event center approached me at 7 p.m. and asked if I knew for sure that the Marshal would be blocking off the road for the race. (We filled out all of the paperwork and paid them last week…just didn’t call the day of to confirm – whoops.) Kinda funny – our Mayor was standing nearby and called the Marshal on his cell to make sure they would be arriving at the race site! Of course, they were lined up and ready to go. I don’t like scares like that, but would rather be safe than sorry.
  • A last minute hiccup with the water station led to a change in location and a very brave volunteer – again, thankfully it all worked out!
I felt like this event was similar to a wedding – no matter how much planning or organizing went into it behind the scenes, SOMETHING was bound to go wrong. Thankfully, our mishaps were easily fixable and the race flowed incredibly smooth!

One high point – the route was exactly 3.1 miles long! BAM.

I also have to share an incredibly touching story…I posted it on facebook and want to share it here with you guys as well – THIS is why I Relay.

Around 5:45 pm or so, a man approached me and asked about registration. In all actuality, registration wasn't supposed to begin until 6:30 pm and our shirts weren't even out on site yet. I began speaking to the man who shared that he drove from Natchitoches (a 2 + hour drive) and arrived early cause he read about our limited amount of "extra" shirts on Facebook. He registered online but not in enough time to secure a shirt. I asked if he was affiliated with the American Cancer Society and he told me no...his son passed away from cancer 3 months ago, so he travels to all of the cancer races/benefits that are within his driving distance.

As it so happened, one of our volunteers wasn't able to make it and I had a shirt that I had set aside for her sitting in the box right next to me. I also happened to have the registration forms near me as well. Guess what size shirt he needed? Yep, the one I had on hand, the only shirt at the race site at that moment.

My heart was broken for this man and I so appreciate his support at our event. I'm glad it all worked out...sometimes things happen as they are meant to! Coincidence? I think not – this was a total God-thing!

I loved every minute of planning, organizing, and the event itself. I’m super excited about next year’s event – cannot wait!

What’s your favorite type of 5K to run? Do you like themed 5K’s? 5K’s for a cause? Please share! I love new ideas!!

Friday, August 15, 2014

The Process of Planning a Race Part 2


Race Planning Part 2

Before we begin, please note – I am NOT an expert at race planning, I am a registered nurse who likes to run races. I’ve really enjoyed the process of planning a race, so that’s why I’m sharing with you. I hope you can learn from my mistakes, use the ideas and checklists given here, and create a race adventure of your own!

Part Two of planning a race covers the final race day checklist of things you’ll need for setup and event day.

---------------------------------------------------------------

We’re finally here, today is officially race day! I spent most of yesterday working on registration charts and by the end of the day, my brain HURT. As of the final registration date, we had 550 people registered for the event and more to come today (at the event) I’m sure!

Since I’m super OCD (for real, it’s crazy y’all) and a sticky note nerd, I put together a checklist (or several) of items needed for event set up and race day. I’ve complied them all into one list, so here you go!

(Please note, we decided to make our 5K a “fun run”, so this isn’t a timed race. We are giving out awards to the top 2 male and female winners – no age division awards. If you decide to do so, your checklist will need a few things added to it.)

Race Planning

Event Items Checklist

Stage Items:
  1. Script (included announcements and opening/closing ceremonies)
  2. DJ/iPod/music
  3. Sound equipment
  4. Extension cord
  5. Microphone
  6. Banners for your event
Registration:
  1. Signs directing people to registration, start line, etc.
  2. Tables for registration and t-shirts
  3. Tents to cover your registration tables and any additional areas at your event
  4. Registration forms
  5. Pens/highlighters
  6. Race waivers
  7. List of registered runners and their t-shirt sizes
  8. T-shirts
  9. Race packets/bags
  10. Breakdown for registration if you have a large event (Ex: A-D, E-H, etc.)
  11. Money/cash for day-of registration
  12. Bibs for runners
  13. Safety Pins
Event:
  1. Start/Finish Line
  2. Timer system
  3. Noise maker or buzzer to begin the race
  4. Banners for your event
  5. Mile Marker Signs
  6. Water on course – tables, cups, water jugs/coolers, ice, water, Gatorade if longer distance
  7. Tables for post race food/water/Gatorade
  8. Post race food/water Gatorade
  9. Awards/medals for winners
Extra Items:
  1. Packing Tape
  2. Scissors
  3. Scotch Tape
  4. Highlighters/Pens
  5. Sharpie
  6. Clipboard
  7. Box cutter
Can you think of anything I left off the list? Are you a race planner? If not, do you think you’ll ever plan a race?

Stay tuned for Part 3, THE Event! I’m vlogging our race process from beginning to end! Can’t wait to share it with you!! (Edited to add: Please see link above for Part 3!)

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